What You Need to Rent Games for Your Corporate Event

Once you've decided which type of game you want for your corporate event, a practical question comes up: what do you actually need for it to run smoothly on the day? A car racing simulator isn't set up the same way as a capsule prize dispenser, and a casino night doesn't ask for the same things as an eco-friendly synthetic ice rink. Before you confirm the budget, it helps to know the space, power, staffing and lead time each game requires.

This article runs through the questions that almost always come up during planning, using examples from very different games, so you can walk into the meeting with the client or venue manager already knowing exactly what to ask for.

How much space does each game need?

Space is the first thing to sort out, because it shapes everything else, from access to the venue to how the cables will run. A car racing simulator needs a stable base and a bit of room around it so the audience can watch the screen without getting in the driver's way; you don't need a huge hall, just a clear corner with no pillars in the sightline.

At the other end of the scale is the capsule prize dispenser, which takes up little more than a side table and fits on any reception desk or walkway at a conference. In between sit games like giant table football, which needs a clear rectangle several metres long so players can move comfortably on both sides, or an eco-friendly ice rink, which needs flat, level ground so the panels lock together properly.

Before you book, measure the access door and ceiling height: some large installations need to be broken down into pieces to get inside, and it helps to know that in advance.

Power and electrical connections at the venue

Not every game needs mains power, but the ones that do have different requirements. The money booth runs a motor that generates the airflow to lift the banknotes and vouchers, so it needs a nearby socket and, outdoors, a generator or an outdoor-rated extension lead.

The car racing simulator also needs power for the screen and the wheel's force-feedback motors. Games like giant chess, giant draughts or the capsule prize dispenser itself, on the other hand, run with no power point at all, which makes them very practical for outdoor spaces or marquees without an electrical setup.

If the event is outdoors, always ask about the available power before confirming the games: a socket shared with other suppliers can trip the breaker in the middle of the party, right when the most people are around.

Staff: when you need a host, a dealer or a technician

Some games run themselves; others need someone keeping things moving. A casino for events always has a professional dealer at every table: without that person, the table loses half its charm, because they're the one explaining the rules and keeping the game flowing.

The money booth also works better with someone organising turns and explaining to each participant how many seconds they have to grab the notes. On the other side, the capsule prize dispenser and giant tabletop games can be left running freely, with no dedicated staff, though it always helps to have someone nearby to answer questions and top up prizes.

Big games and small games: how to combine them

A good game selection doesn't just come down to budget, it comes down to mixing formats. A large game like the eco-friendly synthetic ice rink or giant table football works as a visual draw from a distance: it pulls people towards that part of the event.

Afterwards, a small game like the capsule prize dispenser keeps that same person lingering a bit longer near the stand, prize in hand. Pairing one large-format game with a smaller one usually works better than putting two big games side by side, competing for the same space and the same crowd.

Branding your games during setup

Every game in our catalogue can be customised with the client's branding, for example with:

• Vinyl wraps with the logo on the simulator or the money booth.
• On-screen branding during play.
• Staff uniforms matching the company's identity.
• Prizes for the money booth or the prize dispenser chosen for the occasion.

The sooner this part is defined, the better the result: custom vinyls and screens need production time, so it's worth raising it in the same meeting where space and power are discussed, rather than leaving it for last.

How far in advance should you book

Availability for games like giant table football or the casino for events shrinks fast during the busy autumn season, when trade shows and conferences pile up, so it's worth locking in the booking as soon as you have a date and a venue, even if the rest of the event details are still being worked out.

If the game needs branding, add the production time for vinyls or screens on top of the usual lead time. And if the setup is complex (an ice rink, an eight-metre giant table football), ask about assembly and dismantling time too, so it doesn't clash with the venue's schedule.

Frequently asked questions

Does every game need dedicated staff?

No. Games like the capsule prize dispenser or giant tabletop games run in free mode, while the casino or the money booth always have someone hosting the activity.

What if the venue has no power?

Some rental games, like giant chess or the capsule prize dispenser, don't need it. For the ones that do, a portable generator usually solves it.

Can several games be combined at the same event?

Yes, in fact that's the norm: pairing one large game as the draw with one or two smaller games usually works better than a single stand-out game.

Do I need to book far ahead if I want to brand the game?

Yes, especially if custom vinyls or screens are needed: the sooner the design is finalised, the more time there is to produce it without rushing.

If you already know what kind of event you're planning but still have questions about space, power or staffing, tell us the details through our contact page and we'll help you choose the combination of games that best fits your venue.